Date: Mon, 05 Oct 1998 23:48:13 -0400 (EDT) From: Melissa Hao To: CTY-BOSTON@mattababy.dyn.ml.org Subject: Minutes for Monday's (Oct 5) meeting To those of you who are new to this list, welcome! We are a brand-new student organization that meets every other week at MIT. Here are the minutes from our second meeting. Main points * We will decide the time of the next meeting over the mailing list. * Come to the next meeting. Minutes Anna looked into what it takes to become a student organization at MIT. We need ten signatures, several officers, and one constitution. Everyone recognizes the importance of being officially recognized by ASA -- the Association of Student Activities, for you non-MIT folk out there. (For starters, there's the funding...) One other requirement would be that we not exclude anyone because they haven't been to CTY. Noone saw this as a problem. Signatures. Anna started collecting them at the meeting, and will finish collecting them at the next meeting. (Anybody know if MIT students should put their username in addition to their signature?) Officers. Obviously any student organization needs officers -- ASA requires that we have at least a president and a treasurer. Until elections, Anna is our acting president (say hello to Anna, everyone), I (Melissa) am our secretary, Yevgeniya is our treasurer, and Brendan is our designated grass-eater. People discussed having Matthew as our president, but he declined due to reasons mentioned earlier (we will get more of a response from CTY/JHU if we're an independent student group, not a group run by Matthew). Constitution. Anna wrote a rough draft that was distributed at the meeting. The current constitution has the usual ASA formalities, with slight revisions by Anna where she saw fit, and a _vague_ purpose statement. How specific do we want to be? How convenient... this brings me to my next paragraph. Purpose. Matthew (and others) summarized what he thought this group should provide: * a social forum for CTY students. More on this later. * organized feedback to JHU in Baltimore. This includes them having closer relationships with alumni -- the more of a presence alumni have, the more CTY can 'ascertain its effectiveness'. * mentoring and tutoring, particularly for students in the Boston area who qualified for CTY but couldn't go because of financial considerations. Someone brought up the concern that our purposes might overlap those of ESP (Educational Studies Program, another group at MIT). While our activities are geared more towards CTY students, Anna will look into this. Also, we could sponsor lectures in the spirit of CTY. Matthew knows two people in the math department at Harvard who would be willing to take part in this. Even people at the meeting expressed interest in attending CTY-style lectures. The Harvard front. To become a student group at Harvard, we need at least 10 undergrads, we need to meet financial obligations, and we can't duplicate the mission of a previous group. Also, we have to "maintain local autonomy". We decided that since the MIT and Harvard organizations would be sister groups, this was not a problem. In general, although we'd have "local chapters" at MIT and Harvard, we are well aware that we represent CTY alum from all over Boston. In return for these things, we get funding and use of facilities. Brendan is working on recruiting more more Harvardians. Our name. The MIT CTY Alumni Group. Alumni, Alumunus, Alumnae, or what? The topic of CTY vs IAAY was brought up. It was concluded that anyone affiliated with IAAY will certainly recognize CTY, especially since apparently, IAAY actually encompasses CTY (and CAA). Should we have "MIT" in the name? On the one hand, not everyone is from MIT. On the other hand, it would definitely be a plus to be recognized by MIT. On the first hand, a quick look at MIT's webpage shows that most groups do not have "MIT" in their name. Please decide on a name so Anna knows what to call us on paper. Socializing. Someone suggested holding meetings over dinner. This would certainly enhance the level of socializing at our meetings (if not our productivity). Since it might be difficult to accomodate this many people on campus, we could go to a restaurant nearby. However, the current lack of money in our treasury puts somewhat of a damper on this idea. Dress code. Wear your favorite CTY shirt to the next meeting. Glow-in-the-dark frisbee optional. Till we meet again. We, as in everyone on this list, need to pick a meeting time. The current time, Mondays @ 5, excludes athletes (who at MIT have practice from 5-7). The current time also prevents Harvard students from eating pre-paid meals. A few people said that Mondays were the best day of the week. Evenings are bad, and weekends are worse. Some of you haven't been showing up to the meetings (you know who you are). Now that you have a say in deciding the meeting time, you have no excuse. At the very least, email Matthew with your schedule. (Old-timers on the list have done this already.) Incidentally, the next meeting will be held indoors. Spread the word. Posters will be put up to advertise the next meeting, but the best way to let people know about us is *word of mouth* Each one of you know at least a couple CTY friends here... so tell them, and tell them to tell others. When we're recognized by ASA next year, we can advertise ourselves in the official booklet that is sent out to all the freshman, but how will students at other campuses know about us? Random trivia. We have an extraordinarily high concentration of people from the Maryland (particularly Silver Spring) - DC area. The quality of certain CTY classes was discussed. -Melissa